(A) Number. The number of trustees shall be five (5), or such other number not less than five (5), as may be fixed by a majority of all the authorized trustees.
(B) Vacancies. Additional or substitute trustees may be elected to fill a vacancy by a majority vote of the trustees in office at a meeting of the trustees held for such purpose
(C) Term. Each trustee shall hold office for one (1) year or until the next annual meeting of the voting members, or until either his successor is elected and qualified or his earlier resignation, removal from office, or death. Trustees may be removed from office at a regular or special meeting by two-thirds (⅔) vote of all voting members.
(D) Meetings. The annual meeting of the Board of Trustees shall be held immediately after, and at the same place, as the annual meeting of the members, or such other times and places as the trustees may designate. Any two (2) trustees or the president of the Association may call special meetings of the Board of Trustees. The regular annual meeting of trustees shall occur on the third Tuesday in January.
(E) Quorum. A majority of the authorized number of trustees is necessary to constitute a quorum for a meeting of the trustees, except that a majority of the trustees in office constitutes a quorum for filling a vacancy in the board. The remaining trustees shall fill vacancies on the Board of Trustees, and the newly appointed trustee shall serve the balance of the term until the next annual meeting.
(F) General Duties. The trustees shall hold the money and property of the Association. The trustees shall have the general duties and powers of fiduciaries and shall have full power and authority to manage, direct, and control the business and activities of the Association. Audits of the books, accounts, and records of the Association will be conducted as directed by the Board of Trustees at least Annually.
(A) Officers. The officers of the Association shall be a president, who shall be one of the trustees; a vice-president; a secretary; a treasurer, and a registrar.
(B) Election of the trustees. The officers shall be elected by a majority vote.
(C) Term. An officer shall hold office a period of one (1) year commencing with the annual meeting of the Association, and ending with the next succeeding annual meeting, barring resignation, removal from office, or death of the officer.
(D) Removal. Any officer elected by the Board of Trustees may be removed by the Board of Trustees with or without cause, whenever in the judgment of the trustees; the best interest of the Association would be served thereby.
(E) President. The president shall be the principal executive officer of the Association and shall preside at all meetings of the trustees, at the annual meeting, and at all special meetings of trustees and general membership meetings. The president may sign, with the secretary, any deeds, mortgages, bonds, contracts, or other instruments that the Board of Trustees authorizes to be executed.
(F) Vice-president. The vice-president shall perform all of the duties of the president in the case of the absence, death, or disability of the president and in that capacity may perform all of the duties and have all of the same responsibilities as a president. The vice-president shall perform such other duties as from time to time may be assigned to him by the president or by the Board of Trustees.
(G) Secretary. The secretary shall keep the minutes of all proceedings of the trustees and of the officers of the Association and make a proper record of the same, which shall be attested to by the secretary.
(H) Treasurer. The treasurer shall receive money and property belonging to the Association, and shall disburse, or otherwise deal with such funds as directed by the trustees. The treasurer shall keep an accurate account of all money or property received or disbursed by the treasurer. The treasurer shall be bonded. The minimum amount of the bond shall be equal to the highest cumulative fund balances of the Association for the prior year. The bond Premium shall be paid by the Association.
I) Registrar. Shall keep and maintain a record of those involved with the Association, register players with O.Y.S.A.N., and work closely with the treasurer to assure registration fees are properly assessed.
(A) Classes of members. The Association shall have two classes of members. The designation of such classes and the classifications and rights of the membership shall be as follows:
1) Voting Members – Coaches, committee members, officers, referees, and those others who have attended one-third (1/3) of the general meetings to-date in that calendar year or the previous two meetings, shall constitute the voting membership of the Association.
2) Non-voting Members – Duly registered and qualified players shall constitute the non-voting membership of the Association.
(B) Voting Rights. Each voting member shall be entitled to one (1) vote on each matter submitted to a vote of the members.
(C) Terminations of membership. The Board of Trustees, by affirmative vote of two-thirds of all of the members of the Board, may suspend or expel a member for cause after an appropriate hearing.
MEETINGS OF MEMBERS
(A) Annual meeting. An annual meeting of the members shall be held at 7:30p.m. on the third Tuesday of January of each year at the York Town Hall, Mallet Creek, Ohio, or at such other times and places as the Board of Trustees shall designate. The trustees of the Association shall be elected at the annual meeting by a majority vote of the voting members present or represented by proxy. The trustees then elected, shall elect the officers of the Association and such other and necessary business shall be conducted at the annual meeting as deemed advisable by the voting membership. (n) Regular monthly meetings. Monthly general membership meetings shall be held on the third Tuesday of each month at 7:30p.m. at York Town Hall, or at such other locations as the Board of Trustees shall designate unless cancelled by a majority vote of the trustees. (C) Special meetings. Special meetings may be called by a majority of the Board of Trustees.
COMMITTEES AND COMMISSIONERS
(A) Committees. The Board of Trustees, may by resolution adopted by a majority of the trustees, designate one (1) or more committees to advise and aid the trustees and the officers of the Association in all matters designated by the trustees.
(a) Commissioners. The trustees may appoint such commissioners to take charge of and be responsible for certain functions of the Association as deemed appropriate and necessary by the trustees.
(A) Fees. The trustees shall determine fees charged by the Association by a majority vote.
(A) Power of amendment. The regulations of the Association may be amended, repealed, or added to, or new regulations may be adopted by an affirmative vote of two-thirds of the voting members present in person or represented by proxy. The amendment of these regulations shall take place only at the regular annual meeting or at the regular monthly meetings specified herein. Any amendments proffered must be submitted in writing to the Board of Trustees or to the President of the Association. The proffered amendment shall be read at the next two succeeding meetings and voted upon at the third meeting after it’s presentation to the Association.